Submission Guidelines

Important dates

Registration Fees

Earlybird student £150
full £300
Regular student £250
full £400
  • Processing fee will apply at checkout. Note: the price includes a 3-day ticket with refreshments and lunch.
  • Students will require to provide their student ID at the reception.
  • Artists will be asked to share their professional website/social media account.

Cancellation Policy

  • Cancel before 10th of June and receive a full refund of the registration fee.
  • Cancel between 10th of June and 20th of July and receive a 50% refund of the registration fee.
  • Cancellation after July 20th, 2026, or non-participation, is not eligible for a refund.
  • In the unlikely event that VSAC is cancelled due to a pandemic, war, or other catastrophic circumstances, all costs will be reimbursed, excluding expenses already incurred.

Abstract submission at EasyChair

Symposium Submission Guidelines

Symposia are ~2 hour sessions centred around a theme. Symposia are a great way to focus on a certain topic, but at the same time to offer a variety of perspectives. Thus we particularly encourage multidisciplinary groups (also including artists). Symposia will be accepted until April 1st, 2026.

To submit a symposium, please create a pdf with information below, and send it to the email address VSAC2026@kcl.ac.uk. Please contact us if you have any questions, need advice, or want to briefly pitch an idea.

  • Symposium title
  • Short summary (100 words)
  • Summary (500 words)
  • Info about organisers (name, institutes, etc)
  • Author names and affiliations
  • Talk titles
  • Talk abstracts (300 words each)
  • Acknowledgements

Other Types of Submissions

We have two other possible types of submissions — Presentations, Conversations. For these, the deadline will be May 1st, 2026.

  • Presentations: As is common, there are two presentation formats: Talk and Poster. If you submit a presentation, please provide a title, 300-word abstract, affiliation, and detailed keywords, as well as your preferred presentation format. You may submit only one presentation as first/presenting author, but you can co-author as many as you wish.

  • Conversations: Conversations between artists and scientists deserve a special place in VSAC’s program. Conversations typically report collaborative research; but you could also see this as a mini symposium with two speakers. If the 300-word abstract is too limited, you can use the supplementary material.