Submission Guidelines
Important dates
Registration Fees
| Earlybird | student | £150 |
| Earlybird | artist | £150 |
| full | £300 | |
| Regular | student | £250 |
| Regular | artist | £250 |
| full | £400 |
- There is no processing for the registration, VAT will also not be charged. Note: the price includes a 3-day ticket with refreshments and lunch.
- Students will require to provide their student ID at the reception.
- Artists will be asked to share their professional website/social media account.
Cancellation Policy
- Cancel before 10th of June and receive a full refund of the registration fee.
- Cancel between 10th of June and 20th of July and receive a 50% refund of the registration fee.
- Cancellation after July 20th, 2026, or non-participation, is not eligible for a refund.
- In the unlikely event that VSAC is cancelled due to a pandemic, war, or other catastrophic circumstances, all costs will be reimbursed, excluding expenses already incurred.
The abstract submission deadline has been extended to 10 May.
Other Types of Submissions
We have two other possible types of submissions — Presentations, Conversations. For these, the deadline will be May 1st, 2026.
Presentations: As is common, there are two presentation formats: Talk and Poster. If you submit a presentation, please provide a title, 300-word abstract, affiliation, and detailed keywords, as well as your preferred presentation format. You may submit only one presentation as first/presenting author, but you can co-author as many as you wish.
Conversations: Conversations between artists and scientists deserve a special place in VSAC’s program. Conversations typically report collaborative research; but you could also see this as a mini symposium with two speakers. If the 300-word abstract is too limited, you can use the supplementary material.
Symposium Submission Guidelines
Symposia are ~2 hour sessions centred around a theme. Symposia are a great way to focus on a certain topic, but at the same time to offer a variety of perspectives. Thus we particularly encourage multidisciplinary groups (also including artists). Symposia will be accepted until April 15th, 2026.
To submit a symposium, please create a pdf with information below, and send it to the email address VSAC2026@kcl.ac.uk. Please contact us if you have any questions, need advice, or want to briefly pitch an idea.
- Symposium title
- Short summary (100 words)
- Summary (500 words)
- Info about organisers (name, institutes, etc)
- Author names and affiliations
- Talk titles
- Talk abstracts (300 words each)
- Acknowledgements